diff --git a/Marco.Pms.Model/Dtos/Expenses/PaymentRequestRecordDto.cs b/Marco.Pms.Model/Dtos/Expenses/PaymentRequestRecordDto.cs
index 3a3c37e..24fd763 100644
--- a/Marco.Pms.Model/Dtos/Expenses/PaymentRequestRecordDto.cs
+++ b/Marco.Pms.Model/Dtos/Expenses/PaymentRequestRecordDto.cs
@@ -1,4 +1,6 @@
-namespace Marco.Pms.Model.Dtos.Expenses
+using Marco.Pms.Model.Utilities;
+
+namespace Marco.Pms.Model.Dtos.Expenses
 {
     public class PaymentRequestRecordDto
     {
@@ -11,5 +13,9 @@
         public double? TaxAmount { get; set; }
         public DateTime? PaidAt { get; set; }
         public Guid? PaidById { get; set; }
+        public Guid? PaymentModeId { get; set; }
+        public string? Location { get; set; }
+        public string? GSTNumber { get; set; }
+        public List<FileUploadModel>? BillAttachments { get; set; }
     }
 }
diff --git a/Marco.Pms.Services/Controllers/ExpenseController.cs b/Marco.Pms.Services/Controllers/ExpenseController.cs
index 7c45839..4a24160 100644
--- a/Marco.Pms.Services/Controllers/ExpenseController.cs
+++ b/Marco.Pms.Services/Controllers/ExpenseController.cs
@@ -184,19 +184,6 @@ namespace Marco.Pms.Services.Controllers
             return StatusCode(response.StatusCode, response);
         }
 
-        [HttpPost("payment-request/expense/create")]
-        public async Task<IActionResult> ChangeToExpanseFromPaymentRequest(ExpenseConversionDto model)
-        {
-            var loggedInEmployee = await _userHelper.GetCurrentEmployeeAsync();
-            var response = await _expensesService.ChangeToExpanseFromPaymentRequestAsync(model, loggedInEmployee, tenantId);
-            if (response.Success)
-            {
-                var notification = new { LoggedInUserId = loggedInEmployee.Id, Keyword = "Expanse", Response = response.Data };
-                await _signalR.SendNotificationAsync(notification);
-            }
-            return StatusCode(response.StatusCode, response);
-        }
-
         [HttpPut("payment-request/edit/{id}")]
         public async Task<IActionResult> EditPaymentRequest(Guid id, [FromBody] PaymentRequestDto model)
         {
diff --git a/Marco.Pms.Services/Service/ExpensesService.cs b/Marco.Pms.Services/Service/ExpensesService.cs
index 086291b..552897f 100644
--- a/Marco.Pms.Services/Service/ExpensesService.cs
+++ b/Marco.Pms.Services/Service/ExpensesService.cs
@@ -1836,6 +1836,7 @@ namespace Marco.Pms.Services.Service
                 .Include(pr => pr.ExpenseCategory)
                 .Include(pr => pr.ExpenseStatus)
                 .Include(pr => pr.CreatedBy).ThenInclude(e => e!.JobRole)
+                .Include(pr => pr.UpdatedBy).ThenInclude(e => e!.JobRole)
                 .FirstOrDefaultAsync(pr =>
                     pr.Id == model.PaymentRequestId &&
                     pr.ExpenseStatusId != model.StatusId &&
@@ -1920,7 +1921,7 @@ namespace Marco.Pms.Services.Service
             paymentRequest.ExpenseStatus = statusTransition.NextStatus;
 
 
-            // 7. Add Reimbursement if applicable
+            // 7. Add Payment details if applicable
             if (model.StatusId == Processed)
             {
                 var totalAmount = model.BaseAmount + model.TaxAmount;
@@ -1967,6 +1968,38 @@ namespace Marco.Pms.Services.Service
                 });
             }
 
+            try
+            {
+                await _context.SaveChangesAsync();
+                _logger.LogInfo("ChangeStatus: Status updated successfully. PaymentRequestId={PaymentRequestId} NewStatus={NewStatusId}", paymentRequest.Id, paymentRequest.ExpenseStatusId);
+            }
+            catch (DbUpdateConcurrencyException ex)
+            {
+                _logger.LogError(ex, "ChangeStatus: Concurrency error. PaymentRequestId={PaymentRequestId}", paymentRequest.Id);
+                return ApiResponse<object>.ErrorResponse("Payment Request was modified by another user. Please refresh and try again.", "Concurrency Error", 409);
+            }
+
+            if (model.StatusId == Done)
+            {
+                if (!model.PaymentModeId.HasValue)
+                {
+                    return ApiResponse<object>.ErrorResponse("Payment mode Id is missing from payload", "Payment mode Id is missing from payload", 400);
+                }
+                var expenseConversion = new ExpenseConversionDto
+                {
+                    PaymentModeId = model.PaymentModeId.Value,
+                    PaymentRequestId = model.PaymentRequestId,
+                    Location = model.Location,
+                    GSTNumber = model.GSTNumber,
+                    BillAttachments = model.BillAttachments
+                };
+                var response = await ChangeToExpanseFromPaymentRequestAsync(expenseConversion, paymentRequest, loggedInEmployee, tenantId);
+                if (!response.Success)
+                {
+                    return response;
+                }
+            }
+
             // 8. Add paymentRequest Log Entry
             _context.StatusUpdateLogs.Add(new StatusUpdateLog
             {
@@ -2027,7 +2060,7 @@ namespace Marco.Pms.Services.Service
                 return ApiResponse<object>.SuccessResponse(responseDto, "Status updated, but audit logging or cache update failed.");
             }
         }
-        public async Task<ApiResponse<object>> ChangeToExpanseFromPaymentRequestAsync(ExpenseConversionDto model, Employee loggedInEmployee, Guid tenantId)
+        public async Task<ApiResponse<object>> ChangeToExpanseFromPaymentRequestAsync(ExpenseConversionDto model, PaymentRequest paymentRequest, Employee loggedInEmployee, Guid tenantId)
         {
             _logger.LogInfo("Start ChangeToExpanseFromPaymentRequestAsync called by EmployeeId: {EmployeeId} for TenantId: {TenantId} PaymentRequestId: {PaymentRequestId}",
                 loggedInEmployee.Id, tenantId, model.PaymentRequestId);
@@ -2036,28 +2069,24 @@ namespace Marco.Pms.Services.Service
 
             try
             {
-                // Retrieve payment request with required navigation property and validation
-                var paymentRequest = await _context.PaymentRequests
-                    .Include(pr => pr.ExpenseCategory)
-                    .FirstOrDefaultAsync(pr =>
-                        pr.Id == model.PaymentRequestId &&
-                        !pr.IsAdvancePayment &&
-                        pr.ProjectId.HasValue &&
-                        pr.ExpenseCategoryId.HasValue &&
-                        pr.PaidById.HasValue &&
-                        pr.PaidAt.HasValue &&
-                        pr.ExpenseCategory != null &&
-                        pr.TenantId == tenantId &&
-                        pr.IsActive);
+                var ispaymentRequestApplicable = (paymentRequest.Id == model.PaymentRequestId &&
+                      !paymentRequest.IsAdvancePayment &&
+                      paymentRequest.ProjectId.HasValue &&
+                      paymentRequest.ExpenseCategoryId.HasValue &&
+                      paymentRequest.PaidById.HasValue &&
+                      paymentRequest.PaidAt.HasValue &&
+                      paymentRequest.ExpenseCategory != null &&
+                      paymentRequest.TenantId == tenantId &&
+                      paymentRequest.IsActive);
 
-                if (paymentRequest == null)
+                if (!ispaymentRequestApplicable)
                 {
                     _logger.LogWarning("Payment request not found for Id: {PaymentRequestId}, TenantId: {TenantId}", model.PaymentRequestId, tenantId);
                     return ApiResponse<object>.ErrorResponse("Payment request not found.", "Payment request not found.", 404);
                 }
 
                 // Check payment request status for eligibility to convert
-                if (paymentRequest.ExpenseStatusId != Processed)
+                if (paymentRequest.ExpenseStatusId != Done)
                 {
                     _logger.LogWarning("Payment request {PaymentRequestId} status is not processed. Current status: {StatusId}", paymentRequest.Id, paymentRequest.ExpenseStatusId);
                     return ApiResponse<object>.ErrorResponse("Payment is not processed.", "Payment is not processed.", 400);
diff --git a/Marco.Pms.Services/Service/ServiceInterfaces/IExpensesService.cs b/Marco.Pms.Services/Service/ServiceInterfaces/IExpensesService.cs
index 3334054..547862b 100644
--- a/Marco.Pms.Services/Service/ServiceInterfaces/IExpensesService.cs
+++ b/Marco.Pms.Services/Service/ServiceInterfaces/IExpensesService.cs
@@ -24,7 +24,6 @@ namespace Marco.Pms.Services.Service.ServiceInterfaces
         Task<ApiResponse<object>> GetPaymentRequestFilterObjectAsync(Employee loggedInEmployee, Guid tenantId);
         Task<ApiResponse<object>> CreatePaymentRequestAsync(PaymentRequestDto model, Employee loggedInEmployee, Guid tenantId);
         Task<ApiResponse<object>> ChangePaymentRequestStatusAsync(PaymentRequestRecordDto model, Employee loggedInEmployee, Guid tenantId);
-        Task<ApiResponse<object>> ChangeToExpanseFromPaymentRequestAsync(ExpenseConversionDto model, Employee loggedInEmployee, Guid tenantId);
         Task<ApiResponse<object>> EditPaymentRequestAsync(Guid id, PaymentRequestDto model, Employee loggedInEmployee, Guid tenantId);
         Task<ApiResponse<object>> DeletePaymentRequestAsync(Guid id, Employee loggedInEmployee, Guid tenantId);
         #endregion