diff --git a/Marco.Pms.Services/Service/ExpensesService.cs b/Marco.Pms.Services/Service/ExpensesService.cs
index 7d07bf2..389e92c 100644
--- a/Marco.Pms.Services/Service/ExpensesService.cs
+++ b/Marco.Pms.Services/Service/ExpensesService.cs
@@ -3368,26 +3368,42 @@ namespace Marco.Pms.Services.Service
             try
             {
                 // Base query: select employees who have advance payment transactions for the tenant
-                var employeeQuery = _context.AdvancePaymentTransactions
+                var advancePaymentQuery = _context.AdvancePaymentTransactions
                     .Include(apt => apt.Employee)
                         .ThenInclude(e => e!.JobRole)
-                    .Where(apt => apt.TenantId == tenantId && apt.Employee != null)
-                    .Select(apt => apt.Employee!);
+                    .Where(apt => apt.TenantId == tenantId && apt.Employee != null && apt.Employee.JobRole != null);
+
 
                 // Apply search filter if provided (concatenate first and last name for full name search)
                 if (!string.IsNullOrWhiteSpace(searchString))
                 {
-                    employeeQuery = employeeQuery.Where(e =>
-                        (e.FirstName + " " + e.LastName).Contains(searchString));
+                    advancePaymentQuery = advancePaymentQuery.Where(apt =>
+                        (apt.Employee!.FirstName + " " + apt.Employee.LastName).Contains(searchString));
                 }
 
                 // Fetch distinct employees matching criteria
-                var employees = await employeeQuery
-                    .Distinct()
+                var employees = await advancePaymentQuery
                     .ToListAsync();
 
                 // Map to response view model
-                var response = _mapper.Map<List<BasicEmployeeVM>>(employees);
+                var response = employees
+                    .GroupBy(apt => apt.EmployeeId)
+                    .Select(g => new
+                    {
+                        EmployeeId = g.Key,
+                        Employee = g.OrderByDescending(apt => apt.CreatedAt).Select(apt => new
+                        {
+                            Id = apt.Employee!.Id,
+                            FirstName = apt.Employee.FirstName,
+                            LastName = apt.Employee.LastName,
+                            JobRoleName = apt.Employee.JobRole!.Name,
+                            BalanceAmount = apt.CurrentBalance
+                        }).FirstOrDefault()
+                    })
+                    .Where(e => e.Employee != null)
+                    .Select(e => e.Employee!)
+                    .OrderBy(e => e.FirstName).ThenBy(e => e.LastName)
+                    .ToList();
 
                 _logger.LogInfo("Fetched {Count} employees with advance payments for TenantId: {TenantId}", employees.Count, tenantId);
 
@@ -3406,6 +3422,7 @@ namespace Marco.Pms.Services.Service
             }
         }
 
+
         #endregion
 
         #region =================================================================== Helper Functions ===================================================================